טופס Academic Foreign Travel Request להורדה, הדפסה ומילוי מקוון

Form Name: Academic Foreign Travel Request

Summary:
This is a travel expenses report form for faculty members at Tel Aviv University who have undertaken academic trips abroad. The purpose of the form is to document and request reimbursement for various travel-related expenses incurred during the academic trip. Faculty members are required to fill out this form, attach relevant permits and certificates, and submit it to the Travel Division within 30 days of returning to Israel.

Required Information:
1. Faculty Information:
- Faculty Name
- ID
- Phone
- Email
- Date of departure
- Date of return

2. Travel Expenses:
- Flight Ticket:
- Indicate how the flight ticket was purchased (directly through the University, independently, or with external funding).
- Attach original boarding passes, approvals, and receipts as required.

- Per Diem (Lodging and Meals):
- Specify whether lodging accommodations were paid by the University, self-paid (attach receipts), or provided.
- Provide the number of nights for lodging.
- Indicate if you require an additional expense allowance.

- Additional Expenses:
- Specify expenses related to public transport, conference registration fees, membership fees, communications, health insurance, and rental car (with dean's approval).
- Include the number of days for rental cars.
- List any other additional expenses.

3. Balance:
- Indicate your preference if there is a balance in your favor (credit your bank account or leave it in the fund).

4. Declaration:
- Declare the source of funding (if from an entity other than Tel Aviv University).
- Confirm that per diem expenses were used solely for academic purposes.
- Commit not to use frequent flyer points for private use without reporting it to the Travel Division.

5. Signature and Submission:
- Sign and date the form.
- Submit the report with attached certificates within one month of returning to Israel.

Instructions:
- Faculty members must submit the expense report with relevant documents within 30 days of returning to Israel.
- Original invoices and receipts must be included for reimbursement requests.
- All trip expenses, including advance payments, should be included in the report.

Specific instructions for flight expenses and per diem are provided in the form.

Note:
The form emphasizes that expenses will be recognized in accordance with approved academic activities, subject to approvals and university and income tax regulations. Specific details can be found on the Travel Division website for ERP subscribers and authorized users.